Executive Assistant

HW Media

As an Executive Assistant, you will provide remote support to senior executives. You will deliver exceptional customer service supporting executives in calendar and meeting management; email management; booking travel, accommodations and supporting other travel logistics; event management; completing expense reimbursements; client relationship management; documentation preparation and other administrative tasks as needed. You will work in a fast-paced environment with a supportive and dynamic virtual and local executive assistant team.

Duties and Responsibilities:

  • Calendar/meeting management – Manage and coordinate schedules with internal and external stakeholders on behalf of the executive. Assist in preparation of meeting agendas and taking notes / action items in certain team and executive meetings
  • Email management – Screen, respond to and/or action emails as necessary
  • Scheduling interviews and podcast recordings
  • Updating contacts and maintenance of contact databases
  • Creation and organization of data through Spreadsheets
  • Producing professional presentations through PowerPoint
  • Collation and preparation of internal training materials and content for Employee Intranet


  • Experience in handling emails
  • Experience in working with Executives, ideally having supported multiple Executives
  • Bachelor’s Degree in any field
  • At least 2-5 years of relevant work experience, specifically as an Executive Assistant or other similar roles
  • Excellent verbal and written communication skills.
  • Fully computer literate with proficiency in Microsoft Office and Google Suite
  • Highly organized
  • Amenable to work on a night shift schedule
  • Amenable to work from home or onsite
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