HousingWire Annual – COVID-19 Safety Acknowledgment

STRONGEST IN-PERSON EVENT SAFETY PROTOCOLS

HousingWire Annual will continue to take place as an in-person event at the Omni Frisco Hotel near Dallas, Texas on September 27-28.

The safety of our attendees and staff is and always has been our top priority. As HousingWire Annual returns in-person, we feel these precautions and verifications will make for a safe event for attendees and staff in September.

Here is what you need to know:

  • All attendees – speakers, sponsors, attendees, and HW Media staff – will be required to have verified vaccinations to attend. You can provide proof of vaccination either in advance or at check-in. 
  • Wearing masks or face covering is required during General Sessions, Breakouts, and Networking and is recommended while attendees are inside the conference center.
  • “Comfort wristbands” signaling each attendee’s social distancing comfort level will be available at check-in. 
    • Red – No Contact and Keep Your Distance
    • Yellow – Still being Cautious will talk to others but prefer no touching, hugs, or handshakes.
    • Green – If you want to talk to others and you are happy to share a handshake or an elbow bump.
  • The Omni Frisco Hotel has increased the cleaning of its state-of-the-art HVAC system, bringing in more outside air, and frequently replacing air filters.
  • We are continuing to monitor all state and city guidelines for events in Dallas and Collin Counties and the State of Texas.

Attendee Personal Accountability Commitment

By attending HousingWire Annual, you agree to abide by and engage in certain health and safety beneficial conduct. You acknowledge that you knowingly and freely agree to accept personally responsible for your safety and actions while attending. 

This conduct includes:

  • Wearing a face covering during all General Sessions and Breakouts.
  • Not attending the event if you are feeling ill or experiencing symptoms of COVID-19
  • Not attending the event if you have been recently exposed to someone who has tested positive for COVID-19

Contacting HousingWire if you test positive for COVID-19 within 5 days after the event for contact tracing purposes

FAQ’s

What can I expect at HousingWire Annual?

You can expect to see that health and safety is a priority and that a range of measures are in place to ensure everyone involved is able to enjoy a safe, hygienic, productive, and high-quality organized event experience

Can you guarantee my safety at HousingWire Annual?

No environment or space inside or outside of the home can ever be 100% safe. We have put in place a comprehensive range of enhanced standards that make the health and safety of everyone who attends a priority.

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Through measures such as enhanced deep cleaning before, during, and after events, distancing and crowd management, and the requirement of proof of vaccination and protective equipment, we are striving to provide the highest standards of safety, hygiene, and cleanliness, and to ensure that following COVID-19, our customers, partners and colleagues can connect, learn, know more and do business effectively, safely and with confidence.

How are you going to ensure people follow the requirements?

We are contacting all participants before the event to let them know that proof of vaccinations is required and they can either enter their information in the secured Vaccination Portal or will be required to show proof of vaccination at registration, prior to receiving a badge.  Upon arrival, signage will be displayed throughout the venue to remind everyone of the enhanced health and safety measures that are in place, and our expectations of all visitors.

What will be different in HousingWire Annual’s speaker and education sessions?

In education sessions, speakers will have the option to use disposable face shields or other protective measures when presenting. HousingWire will make efforts to ensure panels of speakers are spaced as much as practicable. Attendee/audience seating may be modified to allow for compliance with reduced capacity guidelines, and room sets may be modified to accommodate increased spacing. 

What is considered valid proof of vaccination?

Domestic attendees must present a paper or digital copy of CDC-issued vaccination card or other documentation of vaccination from a healthcare provider .

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  • The following are acceptable as proof of full vaccination: 
    • Vaccination card (which includes name of person vaccinated, type of vaccine provided and date last dose administered) 
    • OR a printed copy of a photo of a vaccination card 
    • OR a photo of the attendee’s vaccine card stored on a phone or electronic device 
    • OR documentation of vaccination from a healthcare provider. 
  • Full vaccination is defined as completion of the two-dose regimen of Pfizer, Moderna, or AstraZeneca vaccines or one dose of Johnson & Johnson administered two weeks or more in advance of the event

What if for health or for strict religious reasons I cannot be vaccinated?

Upon arrival at registration you will be required to show proof of a negative COVID-19 test taken no earlier than 72 hours of your arrival at HousingWire Annual. The information provided should include the name of the person tested and date of negative test results.

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  • The following are acceptable as proof of a negative COVID-19 test result:
    • Printed document from the test provider or laboratory
    • OR an email or text message displayed on a phone or electronic device from the test provider or laboratory.

How will I know if my proof of vaccination was received?

Once you have completed the form and hit submit, you will see a landing page confirming your information as received.

Is masking going to be required?

Yes, HousingWire Annual is requiring masking during General Sessions, Breakouts, and Networking regardless of vaccination status except while eating and drinking. You will not be permitted into the meeting rooms without a mask.  Masks will be available on-site. Masks are recommended in other areas of the conference venue and hotel.

What type of face mask will be required?

Face shields, gators, and other face coverings are acceptable. If you don’t have a face mask one will be provided to you at the Information Desk.

I have a medical condition which precludes me from wearing a mask. What should I do?

We are adhering to that guidance in the best interest of our community. While we are not presently offering medical exemptions, if you are unable to wear a mask due to a personal or medical condition, we encourage you to find a colleague or peer who can take your place. 

Who do I contact if I’m having issues with providing proof of vaccination or have additional questions?

HousingWire Annual will continue to update this website and provide additional communications to attendees. If you have issues with the Vaccination Portal,  uploading an image of your vaccination card, or additional questions please contact engage@housingwire.com.

HousingWire Annual COVID-19 Safety Precautions

The HousingWire & HW Media team considers the safety of all those on-site at the HousingWire Annual conference as our top priority. 

Omni Guidelines and Protocols – The Omni has taken steps to minimize the risks associated with COVID – 19 with their “Stay a Part of Safety” program that is based on the CDC guidelines. For more information, review  the “Stay a Part of Safety” guidelines.

  • Meeting Space
    • Frequently cleaning and disinfecting of high touch areas including restrooms, lobbies, elevators, front desk, and other public areas.
    • Socially distance seating as much as space allows.
    • Remove pads, pens, and water carafes on meeting tables
    • Wipe down all “shared a/v items’ between uses (i.e., microphones, PowerPoint advancer, etc.)
    • Spray meeting space nightly with Electrostatic machine 
    • Increased frequency of trash removal
    • Increase cleaning of HVAC systems, bring in more outside air, and frequently replace air filters in all space throughout the hotel.
  • Food and Beverage 
    • 6 ft. social distance signs and stanchions at bars/buffets.
    • Hand sanitizer on tables and food stations
    • Masks, hairnets, and gloves on all banquet staff
    • Attendants to serve “buffet” style food from behind plexiglass
    • Wrap all silver/flatware inside napkin for safety
    • Use single use creams / condiments when appropriate

If you are sick

If you have a temperature, are showing any potential symptoms of COVID-19, have tested positive for COVID-19, or have been in close contact with anyone that has tested positive for COVID-19 within 14 days of the event then you need to stay home. The HW Annual team will not be conducting temperature checks at the event. If you don’t feel well, please stay home. Potential COVID-19 symptoms include:

  • Fever or chills
  • Cough
  • Shortness of breath /difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Mask

The ever-heated debate: To mask or not to mask? Here’s the short answer: HousingWire Annual is requiring masking during General Sessions, Breakouts, and Networking regardless of vaccination status except while eating and drinking. You will not be permitted into the meeting rooms without a mask.  Masks will be available on-site.

Hand Cleaning

Hand sanitizer stations will be available throughout the event. By this point, everyone should know that hand washing is important in helping reduce the spread of COVID-19.

Vaccinations

All attendees – speakers, sponsors, attendees, and HW Media staff – will be required to have verified vaccinations to attend. You can provide proof of vaccination either in advance or presented at check-in.

Physical Touching is Discouraged (Handshakes, Hugs, or Fist Bumps)

While many at the event are vaccinated and/or not concerned about the health risks that physical touch may present, we request that attendees, speakers, staff, and sponsors select a level of comfort button (No Contact, Elbows Only, & Handshakes Okay) and respect the individual’s preference.

  • Red – No Contact and Keep Your Distance
  • Yellow – Still being Cautious will talk to others but prefer no touching, hugs, or handshakes.
  • Green – If you want to talk to others and you are happy to share a handshake or an elbow bump.

Seating and Spacing

All breakout sessions will feature socially distanced seating. Seating will be spaced with the most distance between attendees as possible.

COVID Resources